Private lesson software for ice coaches
Stop texting 15 families every time you get open ice.
RinkPilot handles the scheduling chaos, family billing, and open-slot outreach so you can focus on coaching.
The coach workspace
Your weekly pressure board. Not another spreadsheet.
Sound familiar?
The weekly grind every private lesson coach knows.
The Monday Rebuild
Every week you rebuild your schedule from memory, texts, and sticky notes.
RinkPilot replaces this with a persistent weekly lesson board that carries forward automatically.
The Group Text Chaos
Open ice means mass texting families and hoping the right ones reply first.
RinkPilot replaces this with targeted open-slot broadcasts to the right families.
The Payment Chase
Venmo requests, forgotten invoices, and awkward money conversations after lessons.
RinkPilot replaces this with family-linked billing tied directly to the lesson.
Built for the way private lessons actually work
Everything a private lesson coach needs to run the week.
Weekly Lesson Board
Plan the week around real ice windows. Assign athletes, choose the format, and track every open spot in one view.
Family Billing
Invoices, deposits, and balances stay attached to the family and the lesson block — not scattered across tools.
Open Slot Broadcast
When a spot opens, blast targeted families by SMS or email and fill it before the hour goes stale.
Parent Portal
Families see upcoming sessions and balances clearly. Coaches keep full admin control.
Session Notes
Keep coaching notes attached to the athlete and the session, not buried in a notebook or a text thread.
How it works
From open ice to paid session in three steps.
Map the week
Add your rink windows, choose the format for each hour, and see every open spot at a glance.
Fill and confirm
Broadcast openings to the right families, collect deposits, and lock spots before the ice goes stale.
Collect and track
Parents see sessions and balances clearly. Coaches keep billing, notes, and follow-through in one workspace.
Parent portal
Families get a clean view. You keep full control.
Parents see upcoming sessions, balances, and payment links — nothing more. No login confusion, no admin access, no noise.
- Upcoming sessions
- Open balance
- Pay-now links
- Session history
Parent Portal
Next Session
Thu Apr 10 · 3:20 PM
Rink
Sport-O-Rama · Sheet B
Open Balance
$85.00
Open-slot broadcast
Fill last-minute ice in one tap.
When a spot opens or a schedule changes, send a targeted SMS or email blast to the right families without leaving your lesson board.
Simple, transparent pricing
Founder pricing. Locked for early coaches.
Early access coaches get hands-on setup and a locked rate before RinkPilot opens to the public.
Founder Access
Everything you need to run private lessons — locked at the founder rate forever.
- Weekly lesson board with ice blocks and spot tracking
- Family billing, invoices, and payment visibility
- Parent portal with pay-now links for families
- SMS + email open-slot broadcast
- Workspace configured around your ice schedule
- Rate locked — never increases for founding coaches
What coaches are saying
“Finally, something built for how I actually work. Not a dance studio app. Not a team app. This gets ice.”
— Early Access Coach
“The parent portal alone saves me 10 texts a day.”
— Early Access Coach
“I stopped rebuilding my schedule every Monday.”
— Early Access Coach
Ready to run your lesson week without the chaos?
Join the early access program and get a workspace configured around your ice, your families, and your lesson operations.